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Archived Documents CONSTITUTION OF THE ARCHIMEDEANS
adopted at the Constitutional General Meeting
on Wednesday 4 March 1981,
amended at the Annual General Meeting
on Wednesday 3 March 1982,
at the Extraordinary General Meeting
on Sunday 10 June 1984,
and at the Annual General Meeting
on Wednesday 6 March 1985.
CHAPTER I: INTERPRETATION
SECTION 1
The Society shall be called "THE ARCHIMEDEANS".
SECTION 2
Throughout the Constitution:
(i) "University" means the University of Cambridge,
England, and terms and phrases relating thereto
shall be interpreted as in its Statutes and
Ordinances.
(ii) "Day" means a day of University Full Term.
(iii) "Member", except where otherwise qualified, means
any Honorary Member or Senior Member or Ordinary
Member or Associate Member.
(iv) "Voting Member" means any Ordinary Member or any
Associate Member.
(v) "Subgroup" means a subsidiary concern authorised
by the Committee for a specific interest within
the Objects of the Society.
(vi) "Business Meeting" means a Committee Meeting or a
General Meeting.
(vii) "Meeting" means a Business Meeting or any activity
organised by the Society or a Subgroup.
(viii) "n" means the total number of Voting Members at
the time of reckoning.
(ix) "root n" means the greatest integer whose square
does not exceed n.
SECTION 3
Throughout the Constitution words of the masculine gender
shall be taken to apply equally to members of the female
sex.
SECTION 4
If any provision of the Constitution shall be found to
conflict with the then current Statutes and Ordinances and
Regulations and Proctorial Edicts of the University then it
shall be deemed void insofar as it does so conflict.
SECTION 5
There shall be Standing Orders of the Society. Any pro-
vision of the Standing Orders shall govern the conduct of
Members as if it were a provision of the Constitution, save
that if it conflicts with any provision of the Constitution
then it shall be void insofar as it does so conflict.
SECTION 6
There shall be Procedures of the Society. Any provision
of the Procedures shall govern the conduct of Officers and
Agents as if it were a provision of the Constitution or the
Standing Orders, save that if it conflicts with any pro-
vision of the Constitution or the Standing Orders then it
shall be void insofar as it does so conflict.
SECTION 7
The Publicity Manager shall also post one copy of the Con-
stitution and the Standing Orders on the Notice-Board.
SECTION 8
In case of doubt, the Junior Proctor shall interpret the
Constitution.
CHAPTER II: OBJECTS
SECTION 1
The Objects of the Society shall be:
(i) to promote the study of Mathematics and to further
the cause of Mathematicians in the University and
elsewhere;
(ii) to cooperate with, and to cause cooperation be-
tween, the College Societies;
(iii) to cooperate with the Faculty of Mathematics in
the University;
(iv) to hold lectures and other events of interest to
Mathematicians;
(v) to publish two journals, which shall be called
"EUREKA" and "QARCH", and other publications of
mathematical interest;
(vi) to operate a Bookshop for the benefit of its
Members.
SECTION 2
The activities of the Society shall have no political,
religious or racial bias.
CHAPTER III: COLLEGE SOCIETIES
SECTION 1
The following shall be recognised as College Societies:
(i) "THE ADAMS SOCIETY",
(ii) "NEW PYTHAGOREANS",
(iii) "THE QUINTICS",
(iv) "THE TENSORS",
(v) "THE TRINITY MATHEMATICAL SOCIETY".
SECTION 2
It is a condition of recognition as a College Society
that it admit to its meetings as a guest both any Member
who is a member of a College Society and any Honorary
Member or Senior Member.
SECTION 3
As long as a College Society conforms with SECTION 2 it
shall continue to be recognised until:
(i) it dissolves itself;
(ii) it fails to hold a meeting during any academic
year;
(iii) it is disaffiliated by a General Meeting.
CHAPTER IV: MEMBERSHIP
SECTION 1
The Society shall consist of Honorary Members, Senior
Members, Ordinary Members and Associate Members.
SECTION 2
The Committee may from time to time elect such persons as
it thinks fit to Honorary Membership. If accepted then such
Membership shall last for five years from the first day of
October following this election.
SECTION 3
A Senior Member shall be any member of the Faculty of
Mathematics in the University.
SECTION 4
An Ordinary Member shall be any resident member of the
University (or any other person whom the Committee shall
approve) for whom a currently valid subscription to
Ordinary Membership shall have been paid as specified in
CHAPTER V SECTION 2.
SECTION 5
An Associate Member shall be any person not a resident
member of the University for whom a currently valid sub-
scription
(i) to Associate Membership shall have been paid as
specified in CHAPTER V SECTION 4 or
(ii) to Ordinary Membership shall have been paid as
specified in CHAPTER V SECTION 2 and commuted in
accordance with CHAPTER V SECTION 5.
SECTION 6
The Registrar shall keep a record of all current Members
and he shall post this Membership List on the Notice-Board.
Any Member may require the Registrar to place his name on
the Membership List. Except as proved otherwise to the
Registrar the Membership list shall be taken as an
accurate list of Members for any business of the Society.
SECTION 7
A Former Member of the Society shall be any non-resident
member of the University for whom a currently valid sub-
scription to Ordinary Membership shall have been paid as
specified in CHAPTER V SECTION 2.
SECTION 8
Membership shall cease under the following circumstances:
(i) the conditions of Membership, in the appropriate
SECTION 2,3,4,5, are not met;
(ii) the Member notifies the Registrar in writing of
his resignation from the Society;
(iii) a General Meeting cancels any subscription held
and terminates the Membership.
SECTION 9
All Members shall be entitled to receive notification of
all Meetings other than Committee Meetings. All Members and
Former Members may attend all Meetings other than Committee
Meetings.
SECTION 10
At the discretion of the Registrar, any non-Member may be
admitted to a Meeting other than a Business Meeting by
ticket which may be purchased from the Registrar on payment
of an amount to be set by the Committee.
CHAPTER V: SUBSCRIPTIONS
SECTION 1
Honorary Members and Senior Members shall not be required
to pay any subscription. Honorary Members shall be sent
free of charge a copy of each issue of "EUREKA" published
during their Honorary Membership.
SECTION 2
Subscriptions to Ordinary Membership shall be available,
valid as follows:
(i) for one academical year and seven Days,
(ii) for two academical years and seven Days,
(iii) for life,
(iv) in special circumstances for other periods as
approved by the Committee.
SECTION 3
The subscription in SECTION 2 part (iii) shall be known
as Life Subscription. If subscriptions to Ordinary Member-
ship of a total validity for not less than three years are
taken out for one person then they compound to Compounded
Life Subscription which is valid for life also. The sub-
scriptions listed in SECTION 2 parts (i), (ii) and (iv) may
be compounded to Life Subscription by payment of the diffe-
rence from life subscription, only before the thirty-first
day of January in the Financial Year in which the subscrip-
tion becomes valid.
SECTION 4
Subscriptions to Associate Membership shall be available,
valid for five academical years and the next seven Days, at
a cost to be set by the Committee. They may be renewed
upon expiry.
SECTION 5
Should the conditions of Ordinary Membership cease to
hold, the subscriptions listed in SECTION 2 may be commuted
to subscriptions to Associate Membership, on application to
the Registrar, for the remainder of the period of the
original subscription, except for Life Subscription whose
commuted validity shall be for the first three academical
years and the next seven Days of the original subscription
and if this period has elapsed then commutation is not
possible. Only the last subscription paid towards any Com-
pounded Life Subscription is commuted; previous subscript-
ions lapse even if they are still valid. Entitlement to
"EUREKA" is the same as for the original subscription, ex-
cept that postage must be paid in advance.
SECTION 6
Voting Membership may be valid either from the time of
payment of the subscription (the remainder of the current
academical year being counted as the first year of validity
of the subscription) or from the start of the next follow-
ing Michaelmas Full Term. Subscriptions to Voting Member-
ship are valid for the first seven Days following the last
academical year of their validity.
SECTION 7
Voting Members and Former Members shall be entitled to a
free copy of each issue of "EUREKA" published during their
Membership or Former Membership, not exceeding the number
specified in SECTION 8 for their respective subscriptions.
Unclaimed free copies shall be counted towards this limit-
ing total.
SECTION 8
The maximum number of free copies of "EUREKA" to which a
Voting Member or Former Member is entitled depends exclus-
ively upon the last subscription paid by or for that Voting
Member or Former Member. The number shall be, for sub-
scriptions under:
CHAPTER V SECTION 2 part (i), one;
CHAPTER V SECTION 2 part (ii), two;
CHAPTER V SECTION 2 part (iii), three;
CHAPTER V SECTION 4, five.
For subscriptions under Chapter V Section 2 part (iv),
the number shall be set by the Committee.
SECTION 9
Copies of "EUREKA" will only be sent by post to Members
or Former Members who leave a forwarding address with the
Registrar. Former Members and Associate Members by commut-
ation must leave postage money in advance with the Business
Manager of "EUREKA".
SECTION 10
Neither may free copies of "EUREKA" be claimed more than
one year after their publication nor is any entitlement to
any issue transferable to any other issue.
CHAPTER VI: THE COMMITTEE AND PLENUM
SECTION 1
The affairs of the Society shall be governed by a Com-
mittee consisting only of the following Officers, who shall
be Ordinary Members, and of whom the first five shall be
distinct:
(i) President,
(ii) Vice-President,
(iii) Secretary,
(iv) Junior Treasurer,
(v) Registrar,
(vi) Publicity Manager,
(vii) Chronicler and
(viii) Entertainments Manager.
SECTION 2
Each Officer shall be expected to attend each Meeting of
which he shall have received notice. He shall inform the
President should he be unable to attend any particular
Meeting.
SECTION 3
The following shall constitute the Plenum:
(i) the Committee;
(ii) the Senior Treasurer;
(iii) those Agents responsible for the following:
editing, finance, printing and distribution of
"EUREKA" and "QARCH" and other Society public-
ations; the Bookshop; publicity; catering; visits
and other entertainments; Subgroups; any other
specific interests;
(iv) representatives of the College Societies, mandated
by the respective College Societies;
(v) Ordinary Members who shall have been Officers;
(vi) Voting Members who shall have been Agents;
(vii) members of the Faculty Board of Mathematics in the
University;
(viii) any other persons at the invitation of the Com-
mittee.
SECTION 4
Each Agent shall be accountable to the Committee and
shall keep true and accurate records of all such monetary
and other assets of the Society in his charge, which shall
be made available to the Junior Treasurer and the Senior
Treasurer.
SECTION 5
The Committee shall meet upon the request of any Officer.
SECTION 6
The Committee may invite any other member of the Plenum
to discuss business under his charge at a Committee Meet-
ing.
SECTION 7
The entire Plenum shall normally be invited by the Vice-
President at least seven Days in advance to the following
special Committee Meetings:
(i) during the Lent Full Term, after the Annual Gener-
al Meeting;
(ii) during the first six Days of the Easter Full Term,
or on the day preceding it;
(iii) during the first six Days of the Michaelmas Full
Term, or on the day preceding it;
(iv) after the division of the Lent Term, before the
Annual General Meeting.
SECTION 8
At a Committee Meeting each member of the committee
present shall have just one vote. No decision shall be
executed without four votes having been cast in its favour.
The President shall inform officers of all relevant
decisions taken at Committee meetings. All officers shall
inform those agents for whom they are responsible of all
relevant decisions taken at Committee Meetings.
SECTION 9
The Chairman shall ensure that the minutes of Committee
Meetings are taken. The minutes of each Committee Meeting
shall be read at the next Committee Meeting. In order to be
considered a true and accurate record of the proceedings of
a Committee Meeting the minutes shall have to be signed by
each Officer present at the Committee Meeting to which they
refer.
CHAPTER VII: DUTIES
SECTION 1
The President shall uphold the Objects of the Society. He
shall be the Chairman at all Meetings except possibly
Extraordinary General Meetings. He shall appoint a deputy
to be the Chairman at any Meeting from which he is to be
absent other than an Extraordinary General Meeting. He
shall be responsible for the entertainment of any guests of
the Society.
SECTION 2
The Vice-President shall manage the Plenum. In particular
he shall be responsible for the following:
(i) the Caterer, who shall provide, or cause to be
provided, refreshments at Meetings;
(ii) Subgroups.
SECTION 3
The Secretary shall conduct the Society's correspondence
and shall invite speakers to address Meetings. He shall be
responsible for :
(i) the booking of rooms for Meetings, obtaining equipment
for Meetings , and the booking of rooms for speakers
to stay in;
(ii) the preparation of the Society's Programme Card;
(iii) informing the Junior Proctor of the University and Se-
nior Treasurer, and officers, of changes in the Con-
stitution;
(iv) informing any other person , on demand , of any other
information as may be his legal due.
SECTION 4
The Junior Treasurer shall be responsible to the Senior
Treasurer for the financial affairs of the Society, keeping
true and accurate accounts thereof which shall be available
to any Member. He shall also inspect regularly on behalf of
the Senior Treasurer the accounts of the following Agents:
(i) the Business Managers of "EUREKA" and "QARCH", who
shall conduct the financial affairs of their re-
spective magazines and shall arrange for their
printing;
(ii) the Bookshop Manager, who shall be available at
some reasonable hours during which he shall buy
and sell textbooks at rates lower than those
offered by town bookshops;
(iii) any other Members entrusted with any monies or
other assets of the Society.
SECTION 5
The Registrar shall maintain the Membership List and
shall coordinate the recruiting of new Members. He shall
oversee the activities of the Distribution Manager, who
shall cause to be distributed within the University and
elsewhere, by establishing a network in cooperation with
the College Societies, such material as shall be directed
by the Committee.
SECTION 6
The Publicity Manager shall coordinate, and be responsible
for, the advertising of Meetings of the Society through
lecture cards, posters and notices in periodicals. He shall
be responsible for :
(i) the Editors of "EUREKA" and "QARCH", who shall co-
llect articles for their respective magazines, &
shall seek contact with mathematical societies in
other universities;
(ii) the Dihebdominalist, who shall edit the Society's
Newsletter;
(iii) cooperating with the Registrar in recruiting new
Members.
SECTION 7
The Chronicler shall be responsible for ensuring that the
annals of the Society are kept up to date and made
available to members of the Society. The annals shall
provide a complete and accurate account of the activities
of the Society. The Chronicler ought to have both a good
command of the English language and sufficient ability as a
mathematician to make sense of talks delivered to the
Society. The Chronicler shall keep minutes of business
meetings in a separate volume from other minutes.
SECTION 8
The Entertainments Manager shall be responsible for
arranging social events and other events which are not
speaker meetings.
CHAPTER VIII: TENURE
SECTION 1
(i) Nominees for election as Officers shall be Ordin-
ary Members and shall have been proposed and
seconded by different Voting Members. Nominations
shall be made in writing to the Secretary at
least twenty-four hours in advance of the elect-
ion and shall be accompanied by the signature of
the candidate indicating his willingness to
stand, his understanding of the duties entailed
and his agreement to be bound by the Constitution,
the Standing Orders and the Procedures.
(ii) A nomination may only be withdrawn by the candid-
ate himself, in writing to the President.
(iii) In the event of no valid nomination for election
to an Office at the time of the election, the re-
quirement that nominations for election to that
Office shall be submitted in advance shall be
waived.
(iv) Ordinary Members may stand for election to more
than one Office, and retiring Officers may stand
for re-election, but if, at the time of the
election for a particular post, there is a
candidate in that election whose being elected
would infringe Chapter VI Section 1, then that
candidate's candidature in the election for that
post is void. Should the Chairman at an
Extraordinary General Meeting wish to stand for
election then he shall vacate the Chair and the
Voting Members present and voting shall appoint a
new Chairman from among the Voting Members
present and willing to take the Chair.
SECTION 2
In the event of more than one nomination for election to
any Office, there shall be a secret ballot to be conducted
by the method of single transferable vote as laid out in
the single transferable vote Regulations on pages 11 to 14
of the Ordinances of the first day of August 1979, except
that:
(i) section 1 shall not apply;
(ii) in section 2 delete "(see diagram below)";
(iii) in section 4 replace "There shall be appended to
the form of voting paper a note to the following
effect:" by "Voting Members shall be given the
following instructions:";
(iv) in section 17 "the Vice-Chancellor" shall be re-
placed by "an Ordinary Member who is not himself
standing in any election, appointed by the Chair-
man".
The ballots shall occur in the order of CHAPTER VI SECT-
ION 1 and each election shall occur only after the results
of the previous election shall have been declared. The
candidates in each election shall leave the room during the
voting in that election.
SECTION 3
If an Office falls vacant at a General Meeting and is not
filled at that General Meeting or falls vacant at any other
time then the remaining Officers shall meet within seven
Days to co-opt a willing Ordinary Member to that Office.
SECTION 4
Each Officer shall serve on the Committee until:
(i) his resignation shall have been presented in writ-
ing to the President (or, in the case of the Pre-
sident, to the Secretary);
(ii) he ceases to be an Ordinary Member;
(iii) the election of the President at the Annual Gener-
al Meeting;
(iv) he is dismissed at an Extraordinary General Meet-
ing;
(v) his resignation is requested by all the other
members of the committee at a Committee Meeting,
provided that notice shall have been given to him
of the intention of this request at least three
Days before this Committee Meeting.
SECTION 5
Each Agent shall have been appointed by the Committee
from among the Voting Members willing to accept such Ag-
ency.
SECTION 6
Each Agent shall serve on the Plenum until:
(i) his resignation shall have been presented in writ-
ing to the Vice-President;
(ii) he ceases to be a Voting Member;
(iii) the end of the Financial Year in which is held the
next Annual General Meeting after his appoint-
ment; or
(iv) he is relieved of his Agency by the Committee.
CHAPTER IX: GENERAL MEETINGS
SECTION 1
The Annual General Meeting shall be held in the afternoon
of the penultimate Wednesday of the Lent Full Term within
the University precincts. Its time shall have been advert-
ised in the Programme Card, and its time and venue on the
Noticeboard for at least the fourteen Days in advance.
SECTION 2
The business of the Annual General Meeting shall be con-
ducted in the following order:
(i) reading, amendment if necessary, and acceptance of
the minutes of any previous General Meeting not
already accepted by an Annual General Meeting,
unless held on the same Day;
(ii) presentation and acceptance of Annual Reports, in-
cluding:
(a) the Junior Treasurer's interim report for the
current financial year; including Society
accounts, consolidated accounts covering the
Bookshop, and a provisional budget for the next
financial year - the format of these to be
outlined in the Standing Orders;
(b) an audited set of accounts for the previous
financial year, including consolidated accounts
as in (a), and a comparison of the budget to
actual expenditure;
(c) reports from the Business Managers of 'Eureka'
and 'Qarch';
(d) report from the Bookshop Manager;
(e) possibly further reports from the subgroups.
(iii) election of auditors to examine the Junior
Treasurer's books for the next Annual General
Meeting;
(iv) any business in SECTION 5;
(v) election of the Officers for the coming year;
(vi) any other Society business.
SECTION 3
An Extraordinary General Meeting shall be held at a time
and place calculated to be to the convenience of Voting
Members neither more than twenty-eight Days nor less than
fourteen Days after the motion requesting it shall have
been passed by the Committee or the Secretary shall have
received a petition for it signed by root n Voting Members.
SECTION 4
At the beginning of an Extraordinary General Meeting:
(i) the Voting Members present shall appoint a Chair-
man from among the Voting Members present and
willing to take the Chair;
(ii) the Chairman shall appoint some Ordinary Member
present and willing to be responsible for keep-
ing minutes of this Extraordinary General Meet-
ing.
An Extraordinary General Meeting may conduct any Society
business. No Society business may be conducted at a Meeting
other than a Business Meeting.
SECTION 5
General Meetings may conduct the following business, of
which notice shall have been given to all Voting Members at
least fourteen Days in advance, only with a quorum of root
n Voting Members, and voting on such business shall require
a majority of at least two thirds of the Voting Members
present and voting:
(i) dismissal from Voting Membership of any Voting
Member;
(ii) reinstatement of Voting Membership to a person de-
prived of it by part (i);
(iii) disaffiliation of any College Society;
(iv) dismissal from Office of any Officer;
(v) amendment of the Constitution or the Standing
Orders.
SECTION 6
Unless otherwise specified, the voting on matters of dis-
pute at General Meetings shall be by a simple majority of
those Voting Members present and voting. In the event of a
tie the Chairman shall have a casting vote.
CHAPTER X: INDEMNITY
SECTION 1
The Society shall have a Senior Treasurer who shall be ex
officio an Honorary Member. Should the post of Senior
Treasurer fall vacant at any time, within fourteen Days the
Committee shall invite a willing Senior Member to accept
the post.
SECTION 2
The Senior Treasurer shall be responsible for the financ-
ial affairs of the Society as required by the Statutes and
Ordinances and Regulations and Proctorial Edicts of the
University.
SECTION 3
No Member other than the Senior Treasurer shall be held
responsible for the debts incurred on behalf of the Soci-
ety. "On behalf of the Society" shall be taken to mean with
the approval of at least four Officers including the Junior
Treasurer and with the written consent of the Senior
Treasurer. The Society shall not be held responsible for
debts otherwise incurred.
SECTION 4
Although Officers and Agents and guests may be reimbursed
for reasonable expenses incurred on behalf of the Society,
at the discretion of the Committee, no Officer or Agent or
guest shall be paid any fee for any service.
SECTION 5
The Financial Year of the Society shall run from the
first day of April in any calendar year to the thirty-first
day of March in the following calendar year.
SECTION 6
The Society shall be responsible in all circumstances for
"EUREKA", "QARCH", the Bookshop, and all Subgroups. The
back numbers of both journals and other Society public-
ations, the stock of the Bookshop, the collection of
magazines and books owned by the Society in the care of the
Bookshop Manager, and any monies in the cash reserves or
bank accounts of these concerns, and any assets accumulated
by any Subgroup, shall be the property of the Society.
SECTION 7
Such controversial opinions as may be expressed in any
publication of the Society shall not be deemed to be those
of the Committee.
CHAPTER XI: AMENDMENT
SECTION 1
The Constitution may be amended only at a General Meet-
ing. The notice to be given to all Voting Members may just
outline the nature of the proposed changes provided that
they shall have been posted in full on the Notice-Board for
at least the fourteen Days preceding the General Meeting.
The Chairman shall strictly confine the business to those
matters pertinent to the motions advertised for at least
the fourteen Days in advance but, this notwithstanding, he
shall accept the proposition of further motions, which do
not affect this SECTION, not advertised for at least the
fourteen Days in advance, if the alterations or amendments
are relevant and called-for as a result of the previous
dismissal of another motion concerning the same subject.
SECTION 2
The Standing Orders may be amended at a Business Meeting.
SECTION 3
The Procedures may be amended only at a Committee Meet-
ing.
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